Student Affairs In-Person Event Guidance

Event Planning During COVID-19

For departments and organizations thinking about hosting in-person events, it’s important that you keep up with Directed Health Measures to help promote a safe environment and keep within university compliance. If you have questions about policies, please contact the following:

  • RSOs should contact Student Leadership, Involvement, and Community Engagement at 402-472-2454 or involved@unl.edu.
  • Fraternities and sororities should contact the Office of Fraternity and Sorority Life at 402-472-2582.

Directed Health Measures (DHM)

Updated June 30, 2021

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Participant Limitations

Event organizers should follow usual procedures

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Gatherings / Event Attendance

100% Occupancy Indoors & Outdoors

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University or Organization Travel (Includes Travel or Events Outside Lincoln, NE)

Students Permitted with Approval
(Restrictions Apply)
View policy and/or request an exemption

In addition to published campus guidance, all Student Affairs facilities (Nebraska Unions, Campus Recreation facilities, and University Housing facilities) and affiliated organizations (departments, facilities, student organizations including all Recognized Student Organizations, fraternity and sorority organizations, and sport clubs) must meet or exceed the following guidance and use of resources. These guidelines are subject to change as the situation evolves.

Definition of an Event

An event as defined by the university guidance is any “university (or its associated entities) hosted on or off-campus gathering of individuals.” This should include all “typical events” as well as the in-person portion of events that might be streamed or recorded.

General Expectations

  • Affiliated organizations should offer a virtual option for events whenever possible, regardless of room capacities.
  • Physical distancing must be practiced by those who are not fully vaccinated while meeting.
  • Any event that includes travel outside of Lincoln, NE requires an approved travel request.

Risk Assessment

All university sponsored, organized or hosted events are encouraged to fill out a Risk Assessment (RSO risk assessment or non-RSO risk assessment) as part of their planning process.

Event Planning Expectations

Updated June 1, 2021

Safety Measures for All Events
Attendance and Card Swipe Readers
  • Event coordinators must track attendance at the event and maintain this record for 14 days after the event.
  • Departments should use Husker Scan wherever possible or a comparable no-touch option (eRezLife). If departments or organizations don’t have a no-touch option, contact Student Involvement to discuss if using NvolveU is an option.
  • When scanning IDs, participants should scan their own NUIDs. Event personnel will not handle NUIDs.
  • All guests should be limited and must pass a symptoms screening to be allowed entry:
    • Have you had a fever (temperature of 100.4 degrees or higher) within the last 72 hours?
    • Do they have symptoms consistent with COVID-19?
      • Fever greater than 100.4 degrees
      • Shortness of breath or difficulty breathing
      • New dry cough
      • New loss of taste or smell
      • And/or 2 or more of the following for more than 24 hours unexplained: chills for more than 2 hours, congestion/runny nose, sore throat, headache, muscle pain, nausea, vomiting, or diarrhea
    • Have you, or has anybody in your immediate family/household, had a known exposure to COVID-19 within the last 14 days?
    If guests answer yes to any of these questions, they should not be permitted to attend the event.
Face Coverings

Face coverings are required for all attendees who are not fully vaccinated at all events taking place indoors.

Virtual Integration

Virtual participation should be considered to allow a larger number of people to engage.

Expectations by Event Type
Events Involving Food

  • Those who are not fully vaccinated can only remove their face covering during moments of active eating and drinking while seated.
  • Events with food must follow the University Wide Food Policy.
    • On campus facilities may have additional requirements beyond the University Wide Food Policy . Affiliated organizations should follow the additional requirements for each facility.

University Housing and Dining operates the dining centers with a venue specific plan that complies with current Directed Health Measures pertaining to restaurants to provide a safe dining environment for residential students.

Off Campus Events

    Events hosted off-campus are expected to follow the current Directed Health Measures of the State and Lincoln/Lancaster County and the guidance provided by the University of Nebraska-Lincoln regarding event location, attendance, activity, etc.

    • The hosting venue may have additional restrictions that are beyond the above guidance.
    • It’s expected that affiliated organizations follow all university guidelines as well as additional guidelines the venue may require.
    • Organizations with national or international affiliation, and membership in fraternities/sororities and clubs and organizations that have membership with a coordinating national, international, executive or headquarter offices are expected to observe the requirements of those organizations as it relates to meetings, activities, and events. If there is a difference in requirements, organizations are expected to observe the most stringent requirements or guidance received regarding meetings, activities and events.
    • See Safety Measures for All Events and Expectations by Event Type for applicable guidance and expectations.
Sports Activities
  • Face coverings must be worn indoors by those who are not fully vaccinated.
  • Lists of participants must be maintained for 14 days in case contact tracing becomes necessary.
  • Indoor activities must be supervised by UNL staff to ensure compliance with guidance. (Trained students are staff acceptable).
Transportation & Travel

Follow COVID-19 vehicle travel guidance provided by UNL Fleet Management.

Transportation should be included in an event approval request and reflected in the risk assessment.

Travel requests are required for any proposed travel. These will be reviewed within 5 business days of submission.